Freedom of Information 

Municipal Freedom of Information and Protection of Privacy Act

The purposes of the Municipal Freedom of Information and Protection of Privacy Act are:

  • to provide a right of access to information under the control of institutions in accordance with the principles that information should be available to the public, necessary exemptions from the right of access should be limited and specific, and, decisions on the disclosure of information should be reviewed independently of the institution controlling the information.
  • to protect the privacy of individuals with respect to personal information about themselves held by institutions and to provide individuals with a right of access to that information.

Click to view a copy of the Municipal Freedom of Information and Protection of Privacy Act.

The Municipal Freedom of Information and Protection of Privacy Act came into effect January 1, 1991 and applies to municipal corporations, including school boards, public utilities commissions, transit and police commissions, fire departments, conservation authorities, and other local boards.

The Act gives everyone a right of access to most recorded information held by government organizations.

A record is defined as any record of information however recorded, whether in printed form, on film, by electronic means or otherwise, and includes correspondence, a memorandum, a book, a plan, a map, a drawing, a diagram, a pictorial or graphic work, a photograph, a film, a microfilm, a sound recording, a videotape, a machine readable record, any other documentary material, regardless of physical form or characteristics, and any copy thereof as well as any record that is capable of being produced from a machine readable record under the control of an institution by means of computer hardware and software or any other information storage equipment and technical expertise normally used by the institution.

When is a Formal Access Request Required?

Prior to submitting a formal request for information under the Act, individuals wishing to access municipal records should begin by contacting City Hall at (519) 759-4150. Callers will be transferred to the appropriate department responsible for the records to which they seek access. Departmental staff will then determine if the records can be released by them or whether a formal Access Request is required.

Should a formal request be required, applicants must complete an Access/Correction Request Form and submit along with the mandatory $5.00 application fee by mail or in person to:

Pamela Lupa, Co-Ordinator, Corporate Records and FOI Services
City of Brantford
Brantford City Hall
City Hall, 100 Wellington Square
P.O. Box 818
Brantford, ON    N3T 5R7

Payment of the $5.00 application fee must accompany your request and can be made in the form of cash, cheque (made payable to the City of Brantford), VISA, Debit Card, certified cheque or money order. Please do not send cash in the mail.

If you are requesting access to, or a correction of your own personal information, please include with your completed application form, a photocopy of a piece of identification (e.g. driver’s license) bearing your signature. This will allow City Staff to verify your identity so that your personal information is not disclosed to someone other than yourself.

If you are acting as an agent on someone else's behalf, please include with the completed application, a signed Consent to Release Form from that individual authorizing you to act on his/her behalf, as well as a photocopy of a piece of his/her identification (e.g. driver's license) bearing his/her signature for verification purposes.

Select from the links to the left to view more information on how access requested are processed and other fees that may apply.

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