Asbestos Management Program for Tenants 

The City of Brantford is committed to ensuring a safe environment for its tenants, workers, contractors and the general public.

As part of its Asbestos Management Program, the City will be re-inspecting/inspecting all City owned or operated buildings. An approved contractor and/or trained staff will complete the re-inspections/inspections on behalf of the City. This typically involves a visual inspection and laboratory examination of building materials to determine asbestos content and update site records.

Asbestos containing materials (ACMs) are very common in buildings constructed prior to the mid-1980s. While intact, ACMs pose negligible health risk and only become hazardous when they are damaged or disturbed by water, maintenance activities, building reconstruction projects, or vandalism.

Please do not disturb any building materials. For any repairs or regular maintenance, please follow regular reporting procedures and Housing staff will arrange for the necessary work to be completed. In the event that building materials are disturbed, please do not clean up any debris or disturb further. Staff and the City’s representatives have been trained and have the necessary tools and equipment to carry out repairs in a safe manner, in order to maintain a healthy living environment.

More information is available in the following ways:

If you have any questions or concerns please contact:

  • your Property Manager
  • Deborah Filice, Director of Housing: 519-759-3330, ext. 6241 or
  • Jill Thompson, Manager Health & Safety: 519-759-4150, ext. 2259

Questions

Answers

What will happen now?
Each housing community building will be inspected or re-inspected, which may include sampling and analysis from discrete locations. Exposure to airborne asbestos fibres during sampling/analysis is negligible. Tenants and occupants can be present. Contractors are trained in the process of sampling/analysis and the use of control measures and will be following approved procedures to carry out their work.
Where can I get more information?
Online Information: City of Brantford Website at http://www.brantford.ca/AMP

Email: AMP@brantford.ca

Telephone Hotline: 519-759-4150 extension #2259

City Staff: Property Managers and/or Facilities Management Staff

Updates will be made available to all contractors on an ongoing basis as part of the City of Brantford’s Asbestos Management Program. Site records will be on-site for each building or available through the Property Manager for the respective building.

As part of its Asbestos Management Program, the City will be re-inspecting/inspecting all City owned or operated buildings. Only approved contractor and/or trained staff will complete the re-inspections/inspections on behalf of the City. This typically involves a visual inspection and collection of samples for laboratory examination of building materials to determine asbestos content, if any, and update site records.
Where will asbestos containing materials be if it is in my housing unit?
Building materials known to contain ACMs include (but are not limited to):

- Sprayed-on fire-proofing on structural steel members
- Floor materials – vinyl sheet flooring and floor tiles
- Ceiling tiles (mostly 12” x 12,” seldom 2’ x 4’ or 2’ x 2’)
- Boiler system insulation (parging cement and air-cell) – piping and fittings such as valves, elbows, tees, hangers and gaskets
- HVAC system insulation – on chillers, duct work, gaskets
- Drywall joint compound (drywall mud)
- Texture coatings – stucco, layers of plaster
- Asbestos-containing vermiculite (granular-type insulation found in attics and wall cavities)
- Cement (Transite) materials – siding, roof sheets, underground sewer piping, tiles
- Fire-stop and fire-shield materials

In commercial, institutional and industrial buildings, the use of ACMs is more common than in residential buildings. Please note that ACMs that remain intact pose negligible health risk.
Who will be responsible for the Asbestos Management Program and answering my questions?
Jill Thompson, RN – Manager of Health, Wellness & Safety, City of Brantford
What should I do if I think there is asbestos in my housing community?
Please do not disturb any building materials. For any repairs or regular maintenance, please follow regular reporting procedures and Housing staff will arrange for the necessary work to be completed. In the event that building materials are disturbed, please do not clean up any debris or disturb further. Staff and the City’s representatives have been trained and have the necessary tools and equipment to carry out repairs in a safe manner, in order to maintain a healthy environment.
When will someone take the asbestos containing materials out if any are found?
Legislation does not require that all ACMs have to be removed. Based on the condition of the material and its potential for disturbance, repair or removal of the ACMs may be required. This will be handled on a case-by-case basis. Tenants in housing communities affected will be notified in advance of any repair/removal.
What is the plan to deal with the asbestos containing materials?
The City of Brantford will hire expert consulting firm(s) to conduct re-inspections/ inspections on behalf of the City. The result will be a citywide inventory of ACMs for all City owned or operated buildings including housing communities. From this inventory, site records will be developed and posted in a visible and accessible location at each housing community.
When will someone come to re-inspect/inspect for asbestos containing materials?
Tenants in housing communities will be given five days’ notice prior to inspection/re-inspection for ACMs. It is estimated that re-inspections/inspections will begin in January with an estimated completion date of July 2013, subject to the retention of qualified consultants.
Will I have to move?
No, It is the City of Brantford’s intention to manage ACMs in accordance with legislation. If ACMs are present (and in poor condition) in a City owned or operated housing community, they will be repaired or removed, as may be required.

If ACMs are present in mass quantities and found to be in poor condition, such that repair or removal of ACMs means temporarily displacing someone from a City owned residence, appropriate accommodations will be made. Note: displacement would only occur when high hazards or high risk situations exist, and are often rare occurrences.
Members of my family have received a letter and I am concerned. How can I stay up –to-date about what’s going on?
Tenants in City owned or operated housing communities will be provided with information and updates on an ongoing basis through notices in their building, the City of Brantford website and scheduled information sessions. As the re-inspections/inspections are completed, site records will be developed and posted in a visible location at each housing community.

In addition, tenants or their families with inquiries are encouraged to contact our Asbestos Management Program Manager at 519-759-4150 ext. 2259 or by email at AMP@brantford.ca.
When will I find out more about asbestos containing materials in my housing community?
Upon completion of re-inspection/inspection, a site record will be developed for each housing community with contact information and procedures on what to do in the case of damage or disturbance to suspected ACMs. Information sessions will be scheduled accordingly to review with tenants the procedures to follow, who to call and what to expect before conducting any building repair or renovation.
When will I know if there are any asbestos containing materials in my housing unit?
Within four weeks of the inspection/re-inspection for ACMs, a site record will be developed and posted in the housing community in a visible and accessible location. If there are any serious concerns, an information meeting will be scheduled to provide additional details and answer any further questions you may have.