Birth Certificate Information 

Applying online with Service Ontario for birth, marriage and death certificates is fast and simple. Most certificates are processed in 15 days – or your money back!

A premium online service is also available for an extra charge. Your certificate can be delivered in 5 business days – guaranteed!

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Questions

Answers

How to amend a birth certificate?
If a birth has been registered in Ontario and the parents wish to amend the information recorded on the registration, application forms must be obtained from the Office of the Registrar General, 189 Red River Road, PO Box 4600, Thunder Bay, Ontario P7B 6L8. Additional information and applications for an amendment are available on-line at: [ http://www.serviceontario.ca ] Go to ‘Life Events’ and select “Name Change.” Any questions regarding the amendment process can be directed to the ORG at 1-800-461-2156 or 1-416-325-8305.
How to register a birth in The City of Brantford
To register a child in the City of Brantford is quick and easy. ServiceOntario makes it an easy one-stop process. ServiceOntario, in co-operation with ServiceCanada, offer parents a fast and easy Newborn Registration Service that lets you submit your child’s birth registration on-line and apply for a birth certificate and Social Insurance Number all at once. To begin this convenient process, please go to http://www.ServiceOntario.ca/newborn You may still register a child in a paper format as an acceptable option to the electronic process. The signature(s) of each parent named on the statement must be on the form. Where a parent(s) opt to register a child using a paper format, the statement must be sent directly to the Office of the Registrar General, 189 Red River Road, PO Box 4600, Thunder Bay, Ontario P7B 6L8. Do not mail the paper form to City Hall, Brantford. To complete the paper format a blank Statement of Live Birth may be accessed: a) By contacting the City Clerk’s Office, City Hall, 100 Wellington Square, Brantford - 519-759-4150; or b) On-line at www.ServiceOntario.ca completing the following steps: “Life Events” [right side bar] - click on “Having a Baby” Click on “How to register a baby in Ontario” Click on “Statement of Live Birth form” – a pdf document will open Any questions to the registration process can be directed to the ORG at 1-800-461-2156 or 1-416-325-8305.
How can I obtain a birth certificate for myself or my child?
All births which occur in the Province of Ontario are registered with the Office of the Registrar General, PO Box 4600, 189 Red River Road, Thunder Bay, P7B 6L8. Applications can be obtained from the City Clerk’s Office, City Hall or can be accessed through the following link: [ http://www.serviceontario.ca ] You may also apply for a certificate on-line at: [ http://www.serviceontario.ca ] Service standards for paper applications is 6 to 8 weeks. On-line applications can be processed and returned to you within 15 business days. See the ServiceOntario site for further details on the Service Guarantee and Standard Terms and Conditions.
What happens to older birth records?
The Office of the Registrar General maintains records for births which occurred in Ontario during the past 95 years. For information on older records you should refer to the Archives of Ontario at: [ http://www.archives.gov.on.ca ] The Archives currently holds birth records from July, 1869 to December, 1910. Each year another year of records is sent to the Archives for microfilming and eventual public access.
What happens after a statement of live birth is submitted?
When you complete the on-line birth registration, the Office of the Registrar General will complete the registration. They will match your child’s registration with information submitted by the hospital, birthing centre or Midwife and verify all information for accuracy. The registration process can take 10 to 16 weeks from the date the birth took place. Once the child has been registered and if you applied for a birth certificate at the time of registration, the ORG will then forward the birth certificate for your child to you. If you are registering your child by completing the paper Statement of Live Birth and mailing it directly to the Office of the Registrar General, the ORG will match and verify the information for accuracy. Once the birth has been registered, the ORG will issue a Notice of Birth Registration which will be mailed to the address given on the Statement of Live Birth. Once this Notice has been received, you may then apply for a birth certificate for your child.
What are the fees for a birth certificate?
First birth certificate - (2.5” x 3.75”) $25.00 - Replacement birth certificate - $35.00 - First certified copy of birth certificate - (8.5” x 14”) $35.00 - Replacement certified copy of birth - $45.00 - Delayed registration of birth - $50.00 - Confirmation letter (5 year search) - $15.00 - Amendment to original registration - $22.00 to $37.00 - There is an additional $30.00 surcharge for each document requested for Emergency Service and Premium OnLine Service. Proof of urgency is required for the Emergency Service. You are requested to check regularly the ServiceOntario site for the most up-to-date information on applicable fees. Please note that fees are subject to change. [ http://www.serviceontario.ca ]
How do I receive a birth certificate quickly and avoid the wait for the normal processing time?
The Office of the Registrar General offers special service levels when a certificate must be issued immediately. Emergency Service takes 2 business days plus delivery. There is a $30.00 surcharge for this service level. Proof of Urgency* must be provided before an application will be processed for the emergency service level. Emergency Service can only be applied for in person at the Toronto Office located at: ServiceOntario College Park, 777 Bay Street Toronto, Ontario M5G 2C8 Business Hours are: Monday to Friday 8:30 am to 5:00 pm *Proof of Urgency may include: - A medical emergency - A letter confirming new employment - A letter from a consulate or embassy confirming an appointment - Airline tickets - A letter confirming an appointment for an immigration hearing - Travel reservations - A wedding invitation where the applicant is the bride or groom. Other situations are subject to review. Premium online service is also available guaranteeing the certificate in 5 business days including shipping time. There is a $30.00 surcharge for this service level. This on-line service can be accessed at: [ http://www.serviceontario.ca ] Expedited Service takes 10 business days plus delivery and must include Proof of Urgency. This service level can be applied for by mail or fax to the Office of the Registrar General, 189 Red River Road, PO Box 4600, Thunder Bay Ontario P7B 6L8 or Fax: 1-807-343-7459. An application can also be submitted in person at the Toronto Office at: ServiceOntario, 777 Bay Street, College Park, Toronto Ontario M5G 2C8
How can I obtain a temporary birth letter or travel letter for a newborn?
With the introduction of the electronic birth registration format, travel letters or temporary birth letters for newborns will no longer be issued by the City of Brantford. If you require an immediate document for travel purposes for a newborn you are requested to contact the Office of the Registrar General at 1-800-461-2156 or 1-416-325-8305 for assistance.