Freedom of Information

In the City of Brantford, the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) enables you to:

  • protect your privacy as an individual when you provide personal information to institutions; and
  • access records that are available to the public.

Accessing our records

If you'd like to access our records, please give us a call at 519-759-4150. We will let you know if we can release the information informally, or if you need to complete a formal access request.

Submitting a formal request

If we require a formal request, please send us a completed Access/Correction Request form along with the legislated $5.00 application fee.

You can apply in person or by mail to:

Pamela Lupa, Co-Ordinator, Corporate Records and FOI Services
City of Brantford
Brantford City Hall
City Hall, 100 Wellington Square
P.O. Box 818
Brantford ON N3T 5R7

In most cases, we issue decision letters 30 days after we receive your payment and application.

Application fee

Make sure to include the $5.00 application fee with your request. You can pay by cash, cheque (made payable to the City of Brantford), VISA, Debit Card, certified cheque or money order. Please do not send cash in the mail. Depending on the nature of the request, photo ID may be required.

General information request fees

The following fees may also apply to requests for general information:

  • Time spent manually searching for records: $7.50 per quarter of an hour
  • Records Preparation: $7.50 per quarter of an hour to prepare records for disclosure
  • Photocopying and Computer Printouts: $0.20 per page (requester's copy only)
  • CD/USB: $10.00 for each CD/USB
  • Computer Programming: $15.00 per quarter of an hour if necessary to develop a computer program to retrieve information
  • The costs, including computer costs, that the institution incurs in locating, retrieving, processing and copying the record if those costs are specified in an invoice that the institution has received

Appeal Process

If you are not satisfied with the decision regarding your request, please complete an Appeal Form within 30 days of receiving the decision.

Please send your appeal to:

Mr. Brian Beamish, Commissioner
Information and Privacy Commission of Ontario
2 Bloor Street East, Suite 1400
Toronto, Ontario M4W 1A8
Telephone: 1-800-387-0073

The appeal fee is $25.00, which you must pay to the Information and Privacy Commissioner of Ontario (IPC) if they file the appeal.

Requesting personal information

If you are requesting access to, or would like to correct, your own personal information, please include a photocopied piece of identification (e.g. a driver's licence) that has your signature. This will allow us to verify your identity and ensure that we do not disclose your information to someone other than yourself.

If you are acting as an agent for someone else, please include a signed Consent to Release form [link to form] from that person, which authorizes you to act on their behalf. Please include a photocopy of a piece of their identification that has their signature for verification.