Life Events

Birth Certificates

In the province of Ontario, birth certificates are processed by Service Ontario within 15 days of applying, for a fee of $25 or within 5 days for an additional fee. 

Registering a birth in The City of Brantford

Service Ontario, in co-operation with Service Canada offer parents a fast and easy to register your child’s birth online and apply for a birth certificate and Social Insurance Number at the same time. Registering using a paper process is also an option. The signature(s) of each parent named on the statement must be on the form. Where a parent(s) opt to register a child using a paper format, the statement must be sent directly to the Office of the Registrar General, 189 Red River Road, PO Box 4600, Thunder Bay, Ontario P7B 6L8. Do not mail the paper form to City Hall, Brantford. To complete the paper format a blank Statement of Live Birth may be accessed: a) By contacting the City Clerk’s Office, City Hall, 100 Wellington Square, Brantford - 519-759-4150; or b) Online at Service Ontario. Questions about the registration process can be directed to the Office of the Registrar General at 1-800-461-2156 or 1-416-325-8305.

Obtaining a birth certificate for you or your child
Births that occur in the Province of Ontario are registered with the Office of the Registrar General, PO Box 4600, 189 Red River Road, Thunder Bay, P7B 6L8. Applications can be obtained from the City Clerk’s Office, Brantford City Hall or can be accessed online at Service Ontario. Service standards for paper applications is 6 to 8 weeks. Online applications can be processed within 15 business days.
Amending a birth certificate 
If a birth has been registered in Ontario and the parents wish to amend the information recorded on the registration, application forms must be obtained from the Office of the Registrar General, 189 Red River Road, PO Box 4600, Thunder Bay, Ontario P7B 6L8. Additional information and applications for an amendment are available online at Service Ontario. Go to ‘Life Events’ and select “Name Change.” Any questions regarding the amendment process can be directed to the ORG at 1-800-461-2156 or 1-416-325-8305.
Obtaining a temporary birth letter or travel letter for a newborn
Travel letters or temporary birth letters for newborns for immediate travel purposes can be faciliated by the Office of the Registrar General at 1-800-461-2156 or 1-416-325-8305.
Obtaining a birth certificate before the normal waiting period

The Office of the Registrar General offers special service when a birth certificate must be issued immediately. Immediate Service takes 2 business days for a $30.00 surcharge plus delivery. Proof of Urgency must be provided before an application will be processed and must be applied for in person at the Toronto Office located at: ServiceOntario College Park, 777 Bay Street Toronto, Ontario M5G 2C8 Business Hours are: Monday to Friday 8:30 am to 5:00 pm. Proof of Urgency may include:

  • a medical emergency
  • a letter confirming new employment
  • a letter from a consulate or embassy confirming an appointment
  • airline tickets
  • a letter confirming an appointment for an immigration hearing 
  • a wedding invitation where the applicant is the bride or groom.

Premium online service is also available guaranteeing the certificate in 5 business days including shipping time. 

Getting Married

Couples getting married in Ontario will need a marriage licence, an authorized marriage officiant and two witnesses. Your marriage must be preformed by an officiant who is authorized by the province of Ontario to properly and legally perform marriages. Please visit Service Ontario for a list of authorized officiants.

Applications for a marriage certificate or a marriage license are available online at Service Ontario or by contacting the City of Brantford Clerk’s Office in person at City Hall, 100 Wellington Square, Brantford N3P 1N2  or by phone at 519-759-4150. 

Civil Marriage Ceremonies at City Hall

Brantford City Council has recently authorized the performance of Civil Ceremonies by the City Clerk and Deputy Clerks at Brantford City Hall, 100 Wellington Square. Please visit our Civil Marriage Ceremonies page for more infomation.

Who can marry legally in Ontario?
Any person who is at least 18 years of age may marry. No person under 16 years of age may marry. Any person who is 16 or 17 years of age (other than a widowed or divorced person) may marry with the written consent of his/her parents or legal guardians. A special consent form is available for this purpose from the City Clerk’s Office, City Hall, 100 Wellington Square, Brantford N3P 1N2. If any person who's consent is required is unavailable or refuses to consent, an application may be made to a judge to dispense with consent. For further information regarding consent, please contact the City Clerk’s Office at 519-759-4150.
How do I change my documents to my spouse's surname after marriage?
Assuming a spouse’s or partner’s name can be completed without a legal name change. Once you are married you may apply to change all your identification [health card, driver’s license, passport, banking information, etc.] with your marriage certificate. You may assume your spouse’s/partner’s last name/surname or a combination of your last name and your spouse’s/partner’s last name/hyphenated surname. The benefit of not completing a legal name change is that it does not change the name on your birth certificate. If you wish to use your legal name again, you may simply revert back by presenting your birth certificate as proof of your legal name. You may choose to legally change your last name as a result of marriage or a common-law relationship by filling out an Election to Change Surname form. Please be aware that if you elect to legally change your name and were born in Ontario, your last name as it appears on your birth certificate will change. Your birth certificate will show your new name and your previous last name. If you wish to revert back to your previous name at any time, you will need to contact the Service Ontario to complete another name change. 
Where and when can I get a marriage licence?
Applications for a marriage license are available at the City Clerk’s Office, City Hall, 100 Wellington Square, Brantford, Monday to Friday, 8:30 am - 4:30 pm. Marriage licenses are issued Monday to Friday, 8:30 am to 4:30 pm. It is not necessary to book an appointment in advance. 
Are blood tests required to be married in Ontario?
Blood tests are not required in order to be married in Ontario.
How much does the marriage licence cost?
The marriage license fee is $140.00 payable by cash, debit, Visa or Master Card. Cheques are not accepted. 
Do I require any other documentation if I have been married before/divorced in Canada?
The original or Court certified copy of the Certificate of Divorce or Decree Absolute is required at the time of that a new license is issued. A copy of the divorce document can be obtained from the Court where the divorce was finalized. There will be a fee applied by the Court in order to issue and certify the divorce document.
Who can perform a marriage ceremony?

If you are getting married in Ontario, you may have a religious or civil marriage ceremony. A religious ceremony is performed by a religious official of a recognized religious organization who has received authorization from the Office of the Registrar General to perform marriages in Ontario under the Marriage Act. A civil marriage can be performed by an Ontario judge, justice of the peace or municipal clerk under the authority of a marriage license. The date and time of the ceremony must be arranged by the applicant. The applicants must also arrange for 2 witnesses to be present at the ceremony. An additional fee is applied to a civil marriage ceremony. Civi marriage ceremonies are now performed at City Hall by the City's Clerks Department.

Do both applicants have to be present to purchase the licence?
It is not necessary for both the applicants to be present to purchase a marriage license. One party may obtain the license providing that the completed application, the identification and any documention required are provided for both applicants. Both applicants must sign and date the application form before an application form can be processed. 
Is a marriage licence required if the Banns is read in Church?
You do not need to purchase a marriage license if you are having the Banns read in a church and the Banns are registered with the Ontario Government. Please check with your Minister or Priest to see if the Banns are available to be read for your marriage ceremony in place of purchasing a marriage license. Banns shall not be published where either parties to the intended marriage had a previous marriage which has been dissolved or annulled.
What documents are required to apply for a marriage license? 

The application must be signed by both parties and presented with two pieces of original valid identification for both parties. Copies will not be accepted. If any of your identification is in a language other than English or French, you must present it with an official translation of the document. One piece of photo identification is required. The identification accepted is: Birth Certificate, Valid Passport, Valid Driver's licence, Canadian citizenship card, Canadian Government refugee travel document, Conditional release identification card, United States green card, Native status card, Record of immigration landing, Permanent Residency Card, Citizenship card from any country, Ontario photo card. One party present to purchase license: Divorce Papers to be produced: - If either party has been previously married and divorced in Ontario, the ORIGINAL or CERTIFIED COPY of the Decree Absolute or Certificate of Divorced must be produced prior to the issuance of the license. However, no verification is required for a widow or widower.

How do I get a marriage certificate after the ceremony? 
After your marriage ceremony, the person who performed the marriage must forward the completed and signed marriage license to the Office of the Registrar General for registration. Ten to twelve weeks after your marriage, you may apply to the Ontario Government for a copy of your marriage certificate. You may apply online at Service Ontario or by submitting a paper form to the Office of the Registrar General in Thunder Bay. This document will prove that the person who performed your marriage has filed the necessary papers with the Ontario Government and that the marriage has been officially registered. When you receive your marriage license you should also receive an application to apply for a copy of your marriage certificate and a Notice to Applicants outlining general marriage information. 
How much does a marriage certificate cost?

A 7” x 8/25” marriage certificate is $15.00. An 8.5” x 14” certified copy is $22.00. A Confirmation letter is $15.00. Delayed registration is $22.00. An amendment to original registration is $22.00. There is an additional $30.00 surcharge for each document requested for Emergency Service and Premium Online Service. Proof of urgency is required for the Emergency Service. Fees are subject to change by Service Ontario

How do I access past marriage records? 
The Office of the Registrar General maintains records of marriages that were officiated in Ontario during the past 80 years. Records beyond 80 years old are sent to the Archives of Ontario for public accessibility. To obtain a marriage certificate for an event prior to 1925, visit Archives of Ontario for more information. 

 Death Certificates

In the province of Ontario, death certificates are processed by Service Ontario within 15 days of applying, for a fee of $25 or within 5 days for an additional fee. 

How do I obtain a death certificate?
A Death Certificate Application for a death occurring in Ontario can be made by applying online at Service Ontario. A paper form may also be mailed to the Office of The Registrar General, 189 Red River Road, PO Box 4600, Thunder Bay, Ontario P7B 6L8. Faxed applications may also be accepted provided payment is made by Visa or MasterCard. The fax number is: 1-807-343-7459. Taxes are not applied to these documents. The waiting period for processing an application via mail is approximately 6 to 8 weeks. To obtain a paper Death Certificate Application form, visit Service Ontario and complete the following steps: Go to “Resources” located on left side bar Click on “Forms” Use “Quick Search Box” – type in “death certificate.” A pdf form will open on the next screen. Forms are also available at the City Clerk’s Office, City Hall, 100 Wellington Square, Brantford N3T 2M3 

What are the fees to obtain a death certificate?

A 7” x 8.25” Death certificate is $15.00. An 8.5” x 14” Certified Copy is $22.00. Confirmation letter (5 year search) $15.00. Delayed registration is $22.00. Amendment to original registration is $22.00. There is an additional $30.00 surcharge for each document requested for Emergency Service and Premium OnLine Service. Proof of urgency is required for the Emergency Service. Fees are subject to change by Service Ontario

Who can request a death certificate?

There are no restrictions regarding who may apply for a death certificate however there are restirctions regarding who may apply for a Certified copy of Statement of Death. The Office of the Registrar General will issue certified copies to the deceased’s next of kin, or the authorized representative of the deceased. Next of kin of the deceased includes: - his/her parents, spouse, common-law partner, children or siblings. If all next of kin are deceased, extended next of kin or their authorized representative may apply. Extended next of kin include, aunt, uncle, first cousin, grandchild, grandfather, grandmother, nephew or niece. Next of Kin Certification is required by the Office of the Registrar General to obtain a death certificate. 
How are past death records obtained?
The Office of the Registrar General maintains death records documented in Ontario from the past 70 years however, deaths prior to 1980 may not be in electronic format. When applying for a death certificate dated prior to 1980, it can take up to an extra 6 to 8 weeks for the registration to be converted into an electronic format before processing can be completed. Once stored for 70 years, records are then forwarded to the Archives of Ontario for public accessibility. Visit Archives of Ontario to obtain a death record for an event prior to 1935.