The City of Brantford is committed to providing event organizers with an efficient and supportive process that compliments their planning efforts. You can refer to the Special Event Standard at any time to help you throughout the planning process.
Special Event Permits
A permit may be required if you are planning to organize an event within the City of Brantford. If your event requires City services or impacts City by-laws or policies, you may be asked to attend a Special Event Advisory Team (S.E.A.T.) meeting.
Review the steps below to learn how to get a Special Event Permit. Please have all required forms completed and returned a minimum of 120 days before your event.
Step 1 - Review the Special Event Standard
Step 2 - Fill out the Special Event Application
Review our Special Event Application and please make the selections that best describe the event you would like to book. Once complete, please submit the form.
You will receive a confirmation email within a few business days that outlines additional permit applications that must be completed and submitted.
Step 3 - Additional Permit Applications
The following forms may need to be completed if directed by Special Event staff following submission of your Special Event Application. Upon completion, you will receive a confirmation email that outlines additional steps. Permit applications may include:
- Grand Erie Public Health Unit - Guidelines for Special Event Food Premise including an Organizer Information Guide, Organizer Application Form, Vendor Information Guide and/or Vendor Application Form. These forms can be found on the Grand Erie Public Health Unit website at bchu.org.
- Police Services – Traffic Control/Community Safety Application
- Temporary Road/Lane/Sidewalk Occupancy Application and Permit Form
- Tent Permit using CloudPermit Building Permit
View location/item, description, and rates below:
| Location/Item | Description | Unit of Measure | Rate (+HST) |
|---|---|---|---|
| Brant’s Crossing | Daily rate | Per day | $250.00 |
| Brant’s Crossing | Special events (two hours or less) | Per day | $142.16 |
| Harmony Square | Special events (daily rate) | Per day | $250.00 |
| Harmony Square | Special events (two hours or less) | Per day | $142.16 |
| Neighbourhood Park | Rentals (daily rate) | Per day | $137.12 |
| Neighbourhood Park | Rentals (hourly rate) | Per hour | $55.85 |
| Mohawk Park Pavilion | Rentals (hourly rate) | Per hour | $42.75 |
| Occasional Vendor Fee | Applies only to for-profit vendors | Per event | $50.00 |
| Parking Lot | Full lot (hourly rate) | Per hour | $133.95 |
| Parking Lot | Half lot (hourly rate) | Per hour | $80.37 |
| Parking Lot | Quarter lot (hourly rate) | Per hour | $37.51 |
| Picnic Tables | Rental | Per table | $10.00 per table |
| Picnic Tables | Booking fee | Per event | $50.00 per event |
| Portable Washroom | Two-person handwash station | Per unit | 3rd Party Contractor Fee |
| Portable Washroom | Charge for each additional cleanout (Monday to Friday) | Per unit | 3rd Party Contractor Fee |
| Portable Washroom | Charge for each additional cleanout (Saturday, Sunday and statutory holidays) | Per unit | 3rd Party Contractor Fee |
| Portable Washroom | Toilet unit | Per unit | 3rd Party Contractor Fee |
| Portable Washroom | Booking fee | Per unit | $50.00 |
| Site Plan Mapping/Prints | Per Hour (minimum of one hour) | $53.58 | |
| Special Event Permit | Up to 1499 attendees | Per event | $50.00 |
| Special Event Permit | 1500 attendees and over | Per event | $150.00 |
| Special Event Rental Fee (<1499 attendees) | Includes major sports parks | Per day | $494.19 |
| Signature Special Event Rental Fee (+1500 attendees) | Includes major sports parks | Per day | $1015.66 |
| Trail Rentals | Daily rate | Per day | $233.60 |
Please call 519-756-9900 or e-mail us at specialeventbooking@brantford.ca if you have any questions.
Watch the following short educational videos on a range of topics related to organizing special events. More videos will be posted in the coming months.
- Tips for live streaming your special event
- Valuable information on Licenses for Food Vendors and Lotteries
Watch the entire Special Event Tutorials Playlist on YouTube or click the first icon "1/2" in the top right side of the video screen below to watch each video in the series.
Event Organizers are encouraged to review these supporting resources, if applicable:
Please note that submission of any form or application does not guarantee approval of your request. A Special Events Booking Clerk will contact you to review your request. Please email us at specialeventbooking@brantford.ca or call us if you have any questions or concerns during the application and booking process.
Subscribe to receive updates from the City
Stay up-to-date on the city’s activities, events, programs and operations by subscribing to our newsroom.
