Special Event Permits

A permit may be required if you are planning to organize an event within the City of Brantford. If your event requires City services or impacts City by-laws or policies, you may be asked to attend a Special Event Advisory Team (S.E.A.T.) meeting.

Review the steps below to learn how to get a Special Event Permit. Please have all required forms completed and returned a minimum of 120 days before your event.

Step 1 – Review the Special Event Standard
The City of Brantford is committed to providing event organizers with an efficient and supportive process that compliments their planning efforts. You can refer to the Special Event Standard at any time to help you throughout the planning process.
Step 2 – Fill out the Special Event Application

Review our Special Event Application and please make the selections that best describe the event you would like to book. Once complete, please submit the form.

You will receive a confirmation email within a few business days that outlines additional permit applications that must be completed and submitted.
Step 3 – Additional Permit Applications

The following forms may need to be completed if directed by Special Event staff following submission of your Special Event Application. Upon completion, you will receive a confirmation email that outlines additional steps. Permit applications may include:

  • Brant County Health Unit - Guidelines for Special Event Food Premise including an Organizer Information Guide, Organizer Application Form, Vendor Information Guide and/or Vendor Application Form. These forms can be found on the Brant County Health Unit website at bchu.org. 
2023 Special Event Rates

View location/item, description, and rates below:

Rates
Location / ItemDescriptionUnit of MeasureRate (HST Included)
 Alexandra Park  Daily Rate  Per Day  $348.07
 Alexandra Park  Special Events – 2 Hours or Less  Per Day  $160.64
 Brant’s Crossing  Daily Rate  Per Day  $294.52
 Brant’s Crossing  Special Events – 2 Hours or Less  Per Day  $32.13
 D’Aubigny Park  Special Events – Daily Rate  Per Day  $964.04
 Harmony Square  Special Events – Daily Rate  Per Day  $282.50
 Harmony Square  Special Events – 2 Hours or Less  Per Day  $160.64
 Mohawk Park  Special Event Fee  Per Day  $1,071.01
 Neighbourhood Park  Rentals – Daily Rate  Per Day  $137.70
 Neighbourhood Park  Rentals – Hourly Rate  Per Hour  $58.90
 Occasional Vendor Fee  Per Vendor  Per Event  $56.50
 Parking Lot  Full Lot - Hourly Rate  Per Hour  $141.25
 Parking Lot  Half Lot - Hourly Rate  Per Hour  $84.75
 Parking Lot  Quarter Lot - Hourly Rate  Per Hour  $40.34
 Picnic Tables  Rental  Per Table  $16.95
 Picnic Tables  Booking Fee  Per Event  $79.48
 Portable Washroom  Two-Person Handwash Station  Per Unit  3rd Party Contractor Fee
 Portable Washroom  Charge for Each Additional Cleanout (Monday - Friday)  Per Unit  3rd Party Contractor Fee
 Portable Washroom  Charge for Each Additional Cleanout (Saturday, Sunday and Statutory Holidays)  Per Unit  3rd Party Contractor Fee
 Portable Washroom  Toilet Unit  Per Unit  3rd Party Contractor Fee
 Portable Washroom  Booking Fee  Per Event  $79.48
 Site Plan Mapping/Prints    Per Hour (Minimum 1 Hour)  $40.75
 Special Event Permit  (0 – 500)   Per Event  $50.00
 Special Event Permit   (500 – 1500)  Per Event  $100.00
 Special Event Permit   (1500+)  Per Event  $150.00
Special Event Rental Fee  Parks  Per Event $1,071.01
Special Event Rental Fee  Includes major sports parks  Per Event $1,305.15
 Trail Rentals  Daily Rate  Per Day  $246.33
 Victoria Park  Daily Rate  Per Day  $455.18
 Victoria Park  Special Events – 2 Hours or Less  Per Rental  $160.64

 Please call 519-756-9900 or e-mail us at specialeventbooking@brantford.ca if you have any questions. 
Supporting Resources

Watch the following short educational videos on a range of topics related to organizing special events. More videos will be posted in the coming months.

Watch the entire Special Event Tutorials Playlist on YouTube or click the first icon "1/2" in the top right side of the video screen below to watch each video in the series.

Event Organizers are encouraged to review these supporting resources, if applicable:

  1. Temporary Performance/Event Structures - Safety Guideline for the Live Performance Industry in Ontario
  2. Outdoor Venues - Safety Guideline for the Live Performance Industry in Ontario

Please note that submission of any form or application does not guarantee approval of your request. A Special Events Booking Clerk will contact you to review your request. Please email us at specialeventbooking@brantford.ca or call us if you have any questions or concerns during the application and booking process.